The Masters section is like a central hub where you store all the essential information and details that are needed to create vouchers or transactions. Think of it as a handy reference or database of key data. This information includes things like customer details, salesperson information, item specifics, and more.
To open a customer in Easy Account Software, follow these steps:
Important: You can only delete a customer if there are no transactions associated with them.
By clicking the green color “New” button in the above form you can create new customer. The customer form is like figure below
To create a new customer in Easy Account Software, follow these steps:
Additional
A supplier is a person or company that provides goods or services to another company. Suppliers play an important role in the supply chain, as they are responsible for providing the raw materials, components, and services that businesses need to produce their products and deliver them to customers.
To open a supplier in Easy Account Software, follow these steps:
Important: You can only delete a supplier if there are no transactions associated with them.
By clicking the green color “New” button in the above form you can create new Supplier. The Supplier form is like figure below.
To add a new supplier, follow these steps:
To view or edit supplier details, follow these steps:
To delete a supplier, follow these steps:
To enter the bill-wise opening balance of a supplier, follow these steps:
A ledger is a group of accounts that records and identifies a business unit’s financial transactions. Ledgers are used along with accounting vouchers
Important: You can only delete a ledger if there are no transactions associated with it.
By clicking the green color “New” button in the above form you can create new Ledger. The Ledger form is like figure below.
To create a ledger in the image you sent, follow these steps:
A ledger group is a collection of ledgers of the same nature. Groups are accounting heads that categorize similar ledgers based on their nature, type, or usage.
You can then use this bank account to receive and make payments on behalf of your business.
This is the option to create a new salesperson. By clicking this button, you will be taken to the salesperson master form. Here, you can create a new salesperson and modify existing salespeople.
This is the option to create a new Purchase Person. By clicking this button, you will be taken to the Purchase Person master form. Here, you can create a new Purchase Person and modify existing Purchase Person
Stock Item refers to goods that you manufacture or trade. It is the primary inventory entity and is the lowest level of information on your inventory.
To view the list of stock items in Easy Account Software, click on the Stock Item List menu. This will open the Stock Items window, which shows a list of all of your existing stock items.
You can double-click on any item row to view the transaction list for that item. To edit an item’s details, click on the pencil icon in the corresponding item row.
You can delete items using X Button
To add a new stock item, click on the green New button. This will open the Stock Item Creation Form, where you can enter the item’s name, code, category, barcode, and other details.
Below figure shows the item master form. Enter the item details like Item name, barcode, category, measure unit, opening stock, opening stock cost per unit, cost per unit, selling rate, etc. In alternate unit option, you can enter that item’s other measuring units like carton, box etc. Finally click the save button to save the item.
Accounting vouchers are essential documents used to record financial transactions within your organization. In Easy Accounts, these vouchers serve as the primary means of capturing various types of transactions, including sales, purchases, expenses, and more. They are the building blocks of your financial records
A sales voucher is a document that records the sale of goods or services to a customer. It is used to track sales revenue, inventory levels, and customer accounts. Sales vouchers typically include the following information:
How to make a sales voucher in Easy Accounts
To make a sales voucher in Easy Accounts, follow these steps:
Example
The following is an example of a sales voucher:
Customer name: ABC Company
Date of sale: 13/10/2023
Invoice number: 1463
Item code: INV-123
Item description: Laptop
Quantity: 1Unit
price: 1000
Total amount: 1000
Discount, if any: 0
Taxes, if any: 0
Total amount: 1000
Save
While Saving You can Select The sales mode cash,bank,credit and others
Once you have saved the sales voucher, it will be recorded in Easy Accounts and used to update your sales revenue, inventory levels, and customer accounts.
sale Register
Go to Books & Registers→Click Sale Register
A sales return in Easy Accounts is a transaction that occurs when a customer returns a product that they have purchased. A sales return voucher is a document that records the return of goods or services to a seller by a customer. It is used to track sales returns, inventory levels, and customer accounts .Sales returns can occur for a variety of reasons, such as:
How to Make a Sales Return Voucher in Easy Accounts Software
To make a Sales Return Voucher in Easy Accounts Software, follow these steps:
Example
Here is an example of how to make a Sales Return Voucher in Easy Accounts Software:
Sales Return No. – 29 Customer – John Smith Invoice No. – 01/11/2023 Return Date – 01/11/2023
Sale return item details
Reason of return/description – The customer is returning the laptop because it is defective.
To save the sales return voucher, click the Save button. This will reduce the amount of sales revenue that is recorded in the company’s accounts by 1000 USD.
A Purchase Voucher is a document that is used to record the purchase of goods or services from a supplier.
How to Make a Purchase Voucher in Easy Accounts Software
To make a Purchase Voucher in Easy Accounts Software, follow these steps:
Example
Here is an example of how to make a Purchase Voucher in Easy Accounts Software:
Purchase Voucher No. – 30
Supplier – Acme Corporation
Invoice No. – 01/11/2023
Invoice Date – 01/11/2023
Purchase Item details
——————————–
S.no-1
Item Name-Laptop
Godown-A1
Purchase Qty-1
Reason of purchase/description – The company is purchasing a laptop from Acme Corporation.
To save the purchase voucher, click the Save button. This will increase the amount of accounts payable that is recorded in the company’s accounts by 1180 USD.
What is a purchase return?
A purchase return is a transaction in which a buyer returns goods to a seller for a refund or credit. Purchase Return Voucher is a document that is used to record the return of goods or services to a supplier. It is a credit note that is issued to the supplier and it reduces the amount of accounts payable that is recorded in the company’s accounts.Purchase returns can occur for a variety of reasons, such as damaged goods, incorrect items, or overstocking.
How to Make a Purchase Return Voucher in Easy Accounts Software
To make a Purchase Return Voucher in Easy Accounts Software, follow these steps:
Example
Here is an example of how to make a Purchase Return Voucher in Easy Accounts Software:
Purchase Return No. – 31 Supplier – Acme Corporation Purchase Voucher No. – 30 Return Date – 01/11/2023
Purchase return item details
Reason of return/description – The laptop that was purchased from Acme Corporation is defective and is being returned.
To save the purchase return voucher, click the Save button. This will reduce the amount of accounts payable that is recorded in the company’s accounts by 1000 USD.
What is a receipt?
A receipt is a written acknowledgment that a certain amount of money or goods has been received. Receipts are typically issued by a seller to a buyer to document the sale of goods or services.
How to make a receipt in Easy Accounts software
To make a receipt in Easy Accounts software, follow these steps:
Easy Accounts software will generate a receipt for the payment. The receipt will be used to update the ledger account balance and to record the income for the company.
Example:
On October 30, 2023, you receive a payment of $100 from a customer for the sale of goods. To record the receipt in Easy Accounts software, you would enter the following information:
Once you have entered all of the required information, click Save. Easy Accounts software will generate a receipt for the payment and update your accounts accordingly.
What is a payment?
A payment is the transfer of money or goods to another person or entity in exchange for goods or services. Payments can be made in a variety of ways, including cash, check, credit card, and electronic transfer.
How to make a payment in Easy Accounts software
To make a payment in Easy Accounts software, follow these steps:
Easy Accounts software will generate a payment voucher for the payment. The payment voucher will be used to update the ledger account balance and to record the expense for the company.
Example
You are making a payment of $100 to a vendor for the purchase of goods. To record the payment in Easy Accounts software, you would enter the following information:
Branch Code: MB
Paid By: ABC Company
Currency: USD
From Account: Purchases
Ledger Name: Accounts Payable
Paid To: Acme Corporation
Project: None
Voucher No.: 30/10/2023
Date: 30/10/2023
Balance: 1000
Current Payment: 100
Remarks: Payment for invoice 27/10/2023
Once you have entered all of the required information, click Save. Easy Accounts software will generate a payment voucher for the payment and update your accounts accordingly.
What is a Journal Voucher?
A Journal Voucher is a document that is used to record any financial transaction that cannot be recorded using a standard voucher type, such as a purchase voucher, sales voucher, receipt voucher, or payment voucher. Journal Vouchers are typically used to record non-routine transactions, such as adjustments, depreciation, and capital expenditures.
How to Make a Journal Voucher in Easy Accounts Software
To make a Journal Voucher in Easy Accounts Software, follow these steps:
Example
Here is an example of how to make a Journal Voucher in Easy Accounts Software to record depreciation on a laptop:
Journal Voucher No. – 34 Date – 01/11/2023 Ledger Name
Narration – Depreciation on laptop for the month of November 2023.
To save the journal voucher, click the Save button.
What is a contra voucher in Easy Accounts software?
A contra voucher in Easy Accounts software is a transaction that involves the transfer of funds between two accounts of the same type, such as between two cash accounts or between two bank accounts. Contra vouchers are used to record transactions that do not result in a net change in the company’s assets or liabilities.
How to make a contra voucher in Easy Accounts software
To make a contra voucher in Easy Accounts software, follow these steps:
Easy Accounts software will record the contra voucher in the journal and update the balances of the affected ledger accounts.
Example
On October 30, 2023, you transfer $100 from your cash account to your bank account. To record the contra voucher in Easy Accounts software, you would enter the following information:
Branch Code: MB
Contra No.: 1026
Date: 30/10/2023
From Account: Cash
To Account: Bank
Amount: 100
Remarks: Transfer of funds from cash account to bank account
Once you have saved the contra voucher, Easy Accounts software will update the balances of the Cash and Bank ledger accounts
Accounting vouchers are essential documents used to record financial transactions within your organization. In Easy Accounts, these vouchers serve as the primary means of capturing various types of transactions, including sales, purchases, expenses, and more. They are the building blocks of your financial records
A sales voucher is a document that records the sale of goods or services to a customer. It is used to track sales revenue, inventory levels, and customer accounts. Sales vouchers typically include the following information:
How to make a sales voucher in Easy Accounts
To make a sales voucher in Easy Accounts, follow these steps:
Example
The following is an example of a sales voucher:
Customer name: ABC Company
Date of sale: 13/10/2023
Invoice number: 1463
Item code: INV-123
Item description: Laptop
Quantity: 1Unit
price: 1000
Total amount: 1000
Discount, if any: 0
Taxes, if any: 0
Total amount: 1000
Save
While Saving You can Select The sales mode cash,bank,credit and others
Once you have saved the sales voucher, it will be recorded in Easy Accounts and used to update your sales revenue, inventory levels, and customer accounts.
sale Register
Go to Books & Registers→Click Sale Register
A sales return in Easy Accounts is a transaction that occurs when a customer returns a product that they have purchased. A sales return voucher is a document that records the return of goods or services to a seller by a customer. It is used to track sales returns, inventory levels, and customer accounts .Sales returns can occur for a variety of reasons, such as:
How to Make a Sales Return Voucher in Easy Accounts Software
To make a Sales Return Voucher in Easy Accounts Software, follow these steps:
Example
Here is an example of how to make a Sales Return Voucher in Easy Accounts Software:
Sales Return No. – 29 Customer – John Smith Invoice No. – 01/11/2023 Return Date – 01/11/2023
Sale return item details
Reason of return/description – The customer is returning the laptop because it is defective.
To save the sales return voucher, click the Save button. This will reduce the amount of sales revenue that is recorded in the company’s accounts by 1000 USD.
A Purchase Voucher is a document that is used to record the purchase of goods or services from a supplier.
How to Make a Purchase Voucher in Easy Accounts Software
To make a Purchase Voucher in Easy Accounts Software, follow these steps:
Example
Here is an example of how to make a Purchase Voucher in Easy Accounts Software:
Purchase Voucher No. – 30
Supplier – Acme Corporation
Invoice No. – 01/11/2023
Invoice Date – 01/11/2023
Purchase Item details
——————————–
S.no-1
Item Name-Laptop
Godown-A1
Purchase Qty-1
Reason of purchase/description – The company is purchasing a laptop from Acme Corporation.
To save the purchase voucher, click the Save button. This will increase the amount of accounts payable that is recorded in the company’s accounts by 1180 USD.
What is a purchase return?
A purchase return is a transaction in which a buyer returns goods to a seller for a refund or credit. Purchase Return Voucher is a document that is used to record the return of goods or services to a supplier. It is a credit note that is issued to the supplier and it reduces the amount of accounts payable that is recorded in the company’s accounts.Purchase returns can occur for a variety of reasons, such as damaged goods, incorrect items, or overstocking.
How to Make a Purchase Return Voucher in Easy Accounts Software
To make a Purchase Return Voucher in Easy Accounts Software, follow these steps:
Example
Here is an example of how to make a Purchase Return Voucher in Easy Accounts Software:
Purchase Return No. – 31 Supplier – Acme Corporation Purchase Voucher No. – 30 Return Date – 01/11/2023
Purchase return item details
Reason of return/description – The laptop that was purchased from Acme Corporation is defective and is being returned.
To save the purchase return voucher, click the Save button. This will reduce the amount of accounts payable that is recorded in the company’s accounts by 1000 USD.
What is a receipt?
A receipt is a written acknowledgment that a certain amount of money or goods has been received. Receipts are typically issued by a seller to a buyer to document the sale of goods or services.
How to make a receipt in Easy Accounts software
To make a receipt in Easy Accounts software, follow these steps:
Easy Accounts software will generate a receipt for the payment. The receipt will be used to update the ledger account balance and to record the income for the company.
Example:
On October 30, 2023, you receive a payment of $100 from a customer for the sale of goods. To record the receipt in Easy Accounts software, you would enter the following information:
Once you have entered all of the required information, click Save. Easy Accounts software will generate a receipt for the payment and update your accounts accordingly
What is a payment?
A payment is the transfer of money or goods to another person or entity in exchange for goods or services. Payments can be made in a variety of ways, including cash, check, credit card, and electronic transfer.
How to make a payment in Easy Accounts software
To make a payment in Easy Accounts software, follow these steps:
Easy Accounts software will generate a payment voucher for the payment. The payment voucher will be used to update the ledger account balance and to record the expense for the company.
Example
You are making a payment of $100 to a vendor for the purchase of goods. To record the payment in Easy Accounts software, you would enter the following information:
Branch Code: MB
Paid By: ABC Company
Currency: USD
From Account: Purchases
Ledger Name: Accounts Payable
Paid To: Acme Corporation
Project: None
Voucher No.: 30/10/2023
Date: 30/10/2023
Balance: 1000
Current Payment: 100
Remarks: Payment for invoice 27/10/2023
Once you have entered all of the required information, click Save. Easy Accounts software will generate a payment voucher for the payment and update your accounts accordingly.
What is a Journal Voucher?
A Journal Voucher is a document that is used to record any financial transaction that cannot be recorded using a standard voucher type, such as a purchase voucher, sales voucher, receipt voucher, or payment voucher. Journal Vouchers are typically used to record non-routine transactions, such as adjustments, depreciation, and capital expenditures.
How to Make a Journal Voucher in Easy Accounts Software
To make a Journal Voucher in Easy Accounts Software, follow these steps:
Example
Here is an example of how to make a Journal Voucher in Easy Accounts Software to record depreciation on a laptop:
Journal Voucher No. – 34 Date – 01/11/2023 Ledger Name
Narration – Depreciation on laptop for the month of November 2023.
To save the journal voucher, click the Save button.
What is a contra voucher in Easy Accounts software?
A contra voucher in Easy Accounts software is a transaction that involves the transfer of funds between two accounts of the same type, such as between two cash accounts or between two bank accounts. Contra vouchers are used to record transactions that do not result in a net change in the company’s assets or liabilities.
How to make a contra voucher in Easy Accounts software
To make a contra voucher in Easy Accounts software, follow these steps:
Easy Accounts software will record the contra voucher in the journal and update the balances of the affected ledger accounts.
Example
On October 30, 2023, you transfer $100 from your cash account to your bank account. To record the contra voucher in Easy Accounts software, you would enter the following information:
Branch Code: MB
Contra No.: 1026
Date: 30/10/2023
From Account: Cash
To Account: Bank
Amount: 100
Remarks: Transfer of funds from cash account to bank account
Once you have saved the contra voucher, Easy Accounts software will update the balances of the Cash and Bank ledger accounts
All vouchers you create are viewed in the Book and Register Section.
Accessing Ledger Book
To access the Ledger Book, follow these steps:
Viewing Ledgers
The Ledger Book displays a list of all saved ledgers in the software. You can filter the ledgers by ledger group or search by name, description, opening balance, current balance, etc.
Opening Ledger Details
To open the ledger details in editing mode, click on the edit symbol at the end of each ledger row.
Deleting Ledgers
To delete a ledger, click on the delete symbol near the edit symbol. However, you can only delete a ledger if there are no transactions in it. if you want to delete the transaction ledger, you must first delete all transactions. then then the ledger can be deleted.
By double clicking on ledger name you can see all the transaction under that in a ledger
vouchers window that shows below.
On double clicking each transaction, respective voucher get opened for reference and you can
make modification if any.
Accessing Day Book
To access the Day Book, follow these steps:
Viewing Daily Transactions
The Day Book displays a list of all daily transactions that you have made in the software. You can view each transaction in its respective voucher by double-clicking on it.
You can Filter All type of Vouchers sales,stock transfer,Physical Stock etc….
Accessing Sales Register
To access the Sales Register, follow these steps:
Viewing Sales Vouchers
The Sales Register displays a list of all sales vouchers that you have made in the software. You can filter transactions by date, customer, sales number, and invoice number to easily track transactions.
Opening Sales Vouchers for Editing
To open a sales voucher for editing, double-click on it. This will open the sales voucher in editing mode, allowing you to make any necessary modifications.
Accessing Sales Return Register
To access the Sales Return Register, follow these steps:
Viewing Sales Return Vouchers
The Sales Return Register displays a list of all sales return vouchers that you have made in the software. You can filter transactions by date, sales number, and sales return number to easily track transactions.
Opening Sales Return Vouchers for Editing
To open a sales return voucher for editing, double-click on it. This will open the sales return voucher in editing mode, allowing you to make any necessary modifications.
Accessing Purchase Register
To access the Purchase Register, follow these steps:
Viewing Purchase Vouchers
The Purchase Register displays a list of all purchase vouchers that you have made in the software. You can filter transactions by date, supplier, purchase number, and invoice number to easily track transactions.
Opening Purchase Vouchers for Editing
To open a purchase voucher for editing, double-click on it. This will open the purchase voucher in editing mode, allowing you to make any necessary modifications.
Accessing Purchase Return Register
To access the Purchase Return Register, follow these steps:
Viewing Purchase Return Vouchers
The Purchase Return Register displays a list of all purchase return vouchers that you have made in the software. You can filter transactions by date, purchase number, and purchase return number to easily track transactions.
Opening Purchase Return Vouchers for Editing
To open a purchase return voucher for editing, double-click on it. This will open the purchase return voucher in editing mode, allowing you to make any necessary modifications.
Accessing Receipt Register
To access the Receipt Register, follow these steps:
Viewing Receipt Vouchers
The Receipt Register displays a list of all receipt vouchers that you have made in the software. You can filter transactions by date, receiver, and receipt number to easily track transactions.
Opening Receipt Vouchers for Editing
To open a receipt voucher for editing, double-click on it. This will open the receipt voucher in editing mode, allowing you to make any necessary modifications.
Additional Notes
Accessing Payment Register
To access the Payment Register, follow these steps:
Viewing Payment Vouchers
The Payment Register displays a list of all payment vouchers that you have made in the software. You can filter transactions by date, giver, and payment number to easily track transactions.
Opening Payment Vouchers for Editing
To open a payment voucher for editing, double-click on it. This will open the payment voucher in editing mode, allowing you to make any necessary modifications.
Accessing Journal Register
To access the Journal Register, follow these steps:
Viewing Journal Vouchers
The Journal Register displays a comprehensive list of all journal vouchers created within the software. Each voucher entry includes essential details such as the voucher number, date, reference number, and total amount.
Filtering Transactions for Easy Tracking
For enhanced convenience, the Journal Register allows you to filter transactions based on specific criteria. You can filter by date to view transactions within a particular period or by journal number to quickly locate a specific entry.
Editing Journal Vouchers
To make modifications to an existing journal voucher, simply double-click on the desired entry. This will open the voucher in editing mode, allowing you to make any necessary adjustments.
Visualizing Journal Register Data
The table format clearly presents the voucher details, including Voucher No, Date, Voucher No, Reference No, Total Amount, and an Edit symbol. Double-clicking on a specific entry allows for editing.
Accessing Quotation Register
To access the Quotation Register, follow these steps:
Viewing Quotation Vouchers
The Quotation Register provides a comprehensive overview of all quotation vouchers generated within the software. Each voucher entry includes essential details such as quotation number, date, customer name, quotation status, and order number.
Filtering Quotations for Easy Tracking
To streamline the process of locating specific quotations, the Quotation Register offers convenient filtering options. You can filter by date to view quotations within a particular period, by customer to identify quotations for specific clients, by quotation status to track the progress of quotations, and by order number to link quotations to corresponding orders.
Editing Quotation Vouchers
For situations where modifications are required, double-clicking on a specific quotation entry will open the voucher in editing mode. This allows you to make any necessary adjustments to ensure the accuracy of the quotation details.
Visualizing Quotation Register
The table format clearly presents the voucher details, including Quotation No, Date, Reference No, Customer, Prepared By, Amount, Order No, and an Edit symbol. Double-clicking on a specific entry allows for editing.
Efficient Quotation Management
The Quotation Register serves as an indispensable tool for managing and tracking quotation vouchers, ensuring that all quotations are accurately recorded, easily accessible, and readily editable.
Accessing Quotation Register
To access the Quotation Register, follow these steps:
Viewing Quotation Vouchers
The Quotation Register provides a comprehensive overview of all quotation vouchers generated within the software. Each voucher entry includes essential details such as quotation number, date, customer name, quotation status, and order number.
Filtering Quotations for Easy Tracking
To streamline the process of locating specific quotations, the Quotation Register offers convenient filtering options. You can filter by date to view quotations within a particular period, by customer to identify quotations for specific clients, by quotation status to track the progress of quotations, and by order number to link quotations to corresponding orders.
Editing Quotation Vouchers
For situations where modifications are required, double-clicking on a specific quotation entry will open the voucher in editing mode. This allows you to make any necessary adjustments to ensure the accuracy of the quotation details.
Visualizing Quotation Register
The table format clearly presents the voucher details, including Quotation No, Date, Reference No, Customer, Prepared By, Amount, Order No, and an Edit symbol. Double-clicking on a specific entry allows for editing.
Efficient Quotation Management
The Quotation Register serves as an indispensable tool for managing and tracking quotation vouchers, ensuring that all quotations are accurately recorded, easily accessible, and readily editable.
The Masters section is like a central hub where you store all the essential information and details that are needed to create vouchers or transactions. Think of it as a handy reference or database of key data. This information includes things like customer details, salesperson information, item specifics, and more.