Easy Accounts Tutorial old

Mastering
Easy Accounts

What is Master Section in Easy Accounts?

The Masters section is like a central hub where you store all the essential information and details that are needed to create vouchers or transactions. Think of it as a handy reference or database of key data. This information includes things like customer details, salesperson information, item specifics, and more.

How to open a customer in Easy Account Software

To open a customer in Easy Account Software, follow these steps:

Click on Masters > Customers.

The Customers form will appear. It shows all the customers that you have entered in the software.

There are filtering options at the top of the form to filter the customer list by name, location, phone number, and mobile number.

To open a specific customer, double-click on their name in the list.

The Customer Details form will appear. This form shows all of the customer’s information, including their contact information, shipping address, and billing address.

To edit the customer’s information, click on the Pencil icon in the top right corner of the form.

To delete the customer, click on the Red Cross icon in the top right corner of the form.

Important: You can only delete a customer if there are no transactions associated with them.

By clicking the green color “New” button in the above form you can create new customer. The customer form is like figure below

How to create a new customer in Easy Account Software

To create a new customer in Easy Account Software, follow these steps:

Click on the green New button in the Customers form.

The Customer form will appear.

Enter the customer’s details, including their name, contact information, shipping address, and billing address.

The Customer Name field is mandatory and must be unique.

Once you have entered all of the customer’s details, click on the Save button to add the new custom

Additional

The Code/Alias field is optional, but it can be useful for identifying customers quickly and easily.

The Country field is required, but you can select any country from the list.

The Address, PIN Code, and Details fields are also optional, but you may want to enter this information if you have it.

The Location field is used to store the customer’s shipping address. If you do not need to track shipping addresses, you can leave this field blank.

The Routes field is used to store the customer’s delivery routes. This field is only relevant if you are using Easy Account Software to track deliveries.

The Assets field is used to store the customer’s assets, such as inventory or equipment. This field is only relevant if you are using Easy Account Software to track assets.

The Opening balance, Dr, and Remarks fields are used to track the customer’s account balance and any outstanding transactions. You do not need to enter any information in these fields when creating a new customer.

The Opening Date field is used to store the date when the customer’s account was opened. This field is automatically populated with the current date when you create a new customer.

The Billwise field is used to indicate whether the customer’s transactions should be billed individually or on a summary basis. If you are unsure which option to choose, select Billwise.

The TRN field is used to store the customer’s tax registration number. This field is only required in certain countries.

The Contact person, Salesman, and Mobile fields are optional, but you may want to enter this information if you have it.

The Branch Code field is used to store the customer’s branch code. This field is only relevant if you are using Easy Account Software to manage multiple branches.

The Customer Group field is used to classify the customer. You can create different customer groups based on their size, industry, or other criteria.

The Fax, days, Credit Amount, Credit Limit, Active (Live), Verified, Current Balance, Dr, Payment Mode, System Default, and Images fields are not relevant when creating a new customer.

What is supplier?

A supplier is a person or company that provides goods or services to another company. Suppliers play an important role in the supply chain, as they are responsible for providing the raw materials, components, and services that businesses need to produce their products and deliver them to customers.

How to open a supplier in Easy Account Software

To open a supplier in Easy Account Software, follow these steps:

Click on the Masters→ Supplier menu.

The Supplier List form will appear. It shows all of the suppliers that you have entered into the software.

There are filtering options at the top of the form to filter the supplier list by name, location, phone number, and mobile number.

To open a specific supplier, double-click on their name in the list.

The Supplier Details form will appear. This form shows all of the supplier’s information, including their contact information, shipping address, and billing address.

To edit the supplier’s information, click on the Pencil icon in the top right corner of the form.

To delete the supplier, click on the Red Cross icon in the top right corner of the form.

Important: You can only delete a supplier if there are no transactions associated with them.

By clicking the green color “New” button in the above form you can create new Supplier. The Supplier form is like figure below.

How to add a new supplier in Easy Account Software

To add a new supplier, follow these steps:

Click on Suppliers

Enter the supplier’s information in the fields provided. The supplier’s name is required and must be unique.

Click Save to add the new supplier.

How to view and edit supplier details

To view or edit supplier details, follow these steps:

Click on Suppliers

Double-click on the supplier whose details you want to view or edit.

Make any changes you want and then click Save to update the supplier’s information.

How to delete a supplier

To delete a supplier, follow these steps:

Click on Suppliers in the side menu.

Select the supplier you want to delete and then click the Delete button.

How to enter the bill-wise opening balance of a supplier

To enter the bill-wise opening balance of a supplier, follow these steps:

Click on Suppliers in the side menu.

Double-click on the supplier whose opening balance you want to enter.

Click on the Bill Wise button.

Enter the opening balance for each bill in the corresponding field.

Click Save to update the supplier’s opening balance.

Additional :

The Code/Alias field is optional, but it can be useful for identifying suppliers quickly and easily.

The Country field is required, but you can select any country from the list.

The Address, PIN Code, and Details fields are also optional, but you may want to enter this information if you have it.

The Location field is used to store the supplier’s shipping address. If you do not need to track shipping addresses, you can leave this field blank.

The Routes field is used to store the supplier’s delivery routes. This field is only relevant if you are using Easy Account Software to track deliveries.

The Assets field is used to store the supplier’s assets, such as inventory or equipment. This field is only relevant if you are using Easy Account Software to track assets.

The Opening balance, Dr, and Remarks fields are used to track the supplier’s account balance and any outstanding transactions. You do not need to enter any information in these fields when creating a new supplier.

The Opening Date field is used to store the date when the supplier’s account was opened. This field is automatically populated with the current date when you create a new supplier.

The Billwise field is used to indicate whether the supplier’s transactions should be billed individually or on a summary basis. If you are unsure which option to choose, select Billwise.

The TRN field is used to store the supplier’s tax registration number. This field is only required in certain countries.

The Contact person, Salesman, and Mobile fields are optional, but you may want to enter this information if you have it.

The Branch Code field is used to store the supplier’s branch code. This field is only relevant if you are using Easy Account Software to manage multiple branches.

The Customer Group field is used to classify the supplier. You can create different supplier groups based on their size, industry, or other criteria.

The Fax, days, Credit Amount, Credit Limit, Active (Live), Verified, Current Balance, Dr, Payment Mode, System Default, and Images fields are not relevant when creating a new supplier.

What is Ledgers?

A ledger is a group of accounts that records and identifies a business unit’s financial transactions. Ledgers are used along with accounting vouchers

To open ledgers in Easy Account Software:

Click Masters > Ledgers.

The Ledger List form will appear. It shows all of the ledgers that you have created in the software.

There are filtering options at the top of the form to filter the ledger list by ledger group, ledger name, description, opening balance, and current balance.

To open a specific ledger, double-click on its name in the list.

The Ledger Details form will appear. This form shows all of the ledger’s information, including its type, group, name, description, opening balance, and current balance.

To edit the ledger’s information, click on the Pencil icon in the top right corner of the form.

To delete the ledger, click on the Red Cross icon in the top right corner of the form.

Important: You can only delete a ledger if there are no transactions associated with it.

By clicking the green color “New” button in the above form you can create new Ledger. The Ledger form is like figure below.

To create a ledger in the image you sent, follow these steps:

Click on the New Ledger button.

Enter the ledger’s name in the Ledger Name field. The ledger name must be unique.

Select the ledger’s group from the Group drop-down list.

Enter the ledger’s opening balance in the Opening Balance field. This is the balance of the ledger as of the date you are creating it.

Click on the Save button to create the new ledger.

what is Ledger group?

A ledger group is a collection of ledgers of the same nature. Groups are accounting heads that categorize similar ledgers based on their nature, type, or usage.

How to create and modify ledger groups in Easy Account Software

To create a new ledger group, follow these steps:

Click on Ledger Group in Master Section

The Ledger Group form will appear.

Enter the name of the new ledger group in the Group Name field.

Select the parent ledger group from the Parent Group drop-down list.

Click on the Save button to create the new ledger group.

To modify an existing ledger group, follow these steps:

Click on Ledger Group

In the Search Group Name field, enter the name of the ledger group you want to modify.

Double-click on the ledger group name in the search results.

The Ledger Group form will appear.

Make the necessary changes to the ledger group information.

Click on the Save button to update the ledger group.

Example:

To create a new ledger group for customer accounts, you would follow these steps:

Click on Ledger Group

The Ledger Group form will appear.

Enter “Customer Accounts” in the Group Name field.

Select “Receivables” from the Parent Group drop-down list.

Click on the Save button to create the new ledger group.

How to create and modify bank accounts in Easy Account Software

To create a new bank account, follow these steps:

Click on Masters > Bank.

The Bank Account Creation Form will appear.

Enter the name of the new bank account in the Bank Name field.

Select the type of bank account from the Account Type drop-down list.

Enter the bank account number in the Account Number field.

Enter the bank’s IFSC code in the IFSC Code field.

Click on the Save button to create the new bank account.

To modify an existing bank account, follow these steps:

Click on Masters > Bank.

In the Search Bank Name field, enter the name of the bank account you want to modify.

Double-click on the bank account name in the search results.

The Bank Account Creation Form will appear.

Make the necessary changes to the bank account information.

Click on the Save button to update the bank account.

Example:

To create a new bank account for your business, you would follow these steps:

Click on Masters > Bank.

The Bank Account Creation Form will appear.

Enter “Business Bank Account” in the Bank Name field.

Select “Current Account” from the Account Type drop-down list.

Enter your bank account number in the Account Number field.

Enter your bank’s IFSC code in the IFSC Code field.

Click on the Save button to create the new bank account.

You can then use this bank account to receive and make payments on behalf of your business.

This is the option to create a new salesperson. By clicking this button, you will be taken to the salesperson master form. Here, you can create a new salesperson and modify existing salespeople.

How to create a new salesperson in Easy Account Software:

Click on the New Salesperson button.

The salesperson master form will appear.

Enter the salesperson’s name in the Salesperson Name field.

Enter the salesperson’s target amount in the Monthly Target Amount field.

Enter the salesperson’s commission percentage in the Commission Percentage field.

Select the salesperson’s branch code from the Branch Code drop-down list.

Click on the Save button to create the new salesperson.

This is the option to create a new Purchase Person. By clicking this button, you will be taken to the Purchase Person master form. Here, you can create a new Purchase Person and modify existing Purchase Person

What is Stock Item?

Stock Item refers to goods that you manufacture or trade. It is the primary inventory entity and is the lowest level of information on your inventory.

How to view, edit, and add stock items in Easy Account Software

To view the list of stock items in Easy Account Software, click on the Stock Item List menu. This will open the Stock Items window, which shows a list of all of your existing stock items.

You can double-click on any item row to view the transaction list for that item. To edit an item’s details, click on the pencil icon in the corresponding item row.

You can delete items using X Button

To add a new stock item, click on the green New button. This will open the Stock Item Creation Form, where you can enter the item’s name, code, category, barcode, and other details.

Below figure shows the item master form. Enter the item details like Item name, barcode, category, measure unit, opening stock, opening stock cost per unit, cost per unit, selling rate, etc. In alternate unit option, you can enter that item’s other measuring units like carton, box etc. Finally click the save button to save the item.

What is Vouchers Section in Easy Accounts?